I found this hilarious YouTube video of David Grady performing at his company’s employee talent show. He gives his impression of a typical conference call. I’m sure everyone can relate. Check it out!
While PGi can’t ensure the politeness or promptness of your conference call participants, we can offer some helpful tips for running a successful audio conference call. Let us help you with your next meeting!
In today’s information packed world, the timing of your message can mean everything. Want a Journalist’s attention? According to a recent Business Wire poll, Tuesday mornings are the optimal time to send a news release.
If you’ve just written a new blog post for your readers, try publishing on a Monday, Tuesday or Wednesday. According to Daily Blog Tips, these tend to be the best days for traffic.
Want to get retweeted? Try 4 p.m. ET on a Friday according to Fastcompany.com.
With timing so relevant for these other mediums, it’s logical that there is also a best time to host meetings. According to Inc.com, people are more willing to accept meeting invites at 3 p.m. on Tuesdays. But if you’re hosting with participants across times zones, don’t send that meeting request just yet. Use PGi’s Global Meeting Planner to synchronize meeting times across multiple time zones.
To use the Meeting Planner, simply select a country and city for the host and participant locations. Select “Add Location” to view the time locally. You can send a meeting request to yourself from the Meeting Planner and then use that request to invite participants.
So before you schedule a lunch meeting with someone down under, check PGi’s Global Meeting Planner. At noon in Atlanta, it’s only 2 a.m. in Australia. That’s a perfect time for a “save the earth” Public Service Announcement but certainly not your meeting.
PGi makes it easy to monitor who is attending your calls. There are two ways to keep track of participants – during the meeting and after the meeting.
1) During your meetings You can require each person to announce themselves when they join using the “roll call” feature:
2) After your meetings You can set up your account to automatically email you a “post conference report” with detailed information on each person who joined your call. You can also retrieve reports online about any past call at any time.
How To Generate Conference Reporting
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