Jill Sciulli (@jillsciulli)

Favorite Things: QR Codes

Forget the business card exchanges at your next meeting. Instead try exchanging QR codes!

So what’s a QR code you ask? QR, or Quick Response, codes are two dimensional barcodes that are easily scanned using any smartphone. Here is an example.

It’s the URL for blog.pgi.com!

These barcodes can be converted (technical term: “dequrified”) into a piece of text and/or URL using your mobile phone. With QR codes you don’t have to worry about where you placed a business card after an important meeting or manually typing the information into your contact database. The information you need is immediately scanned into your phone for use at a later date.

You can convert your contact information (in a process called “qurifying”) into the QR code, which translates everything from your name and title to your URL address and Twitter handle.

Here’s my twitter handle -- @jillsciulli!

Here are some online sites to help you create QR codes.

http://www.qurify.com/en

http://qrcode.kaywa.com

http://zxing.appspot.com/generator

http://delivr.com/qr-code-generator

To convert or “dequrify” QR codes you need to make sure your phone can scan a QR code with its camera, either with a downloadable application or via software that’s already installed on your phone. To find out what application to use for your phone, go to this great web site: http://www.mobile-barcodes.com/qr-code-software.

Once you have the appropriate software on your phone, then you can scan QR codes wherever you see them. And I’m starting to see them plenty…in magazines, at conferences, and on business cards.

A business card with a QR code

Try to create or “qurify” your own QR code today. For more information on QR codes, read this interactive marketing blog by my colleague Brandon Johnson. And if you are interested in exploring other alternatives to business cards, check out this blog by John Paul Titlow on the ReadWriteBiz channel. Happy meeting!

 
Jill Sciulli (@jillsciulli)

Favorite Things: Online Meeting Planning Tools

Scheduling a meeting with coworkers is easy. You access your internal calendar and scheduling system, find a convenient time for all participants and send the meeting request. Your coworkers can respond easily to your invitation, and at a glance, you know precisely who will attend the meeting.

But what if you have to schedule a meeting with people outside your company? Especially if there are more than two people involved, it can be a nightmarish exchange of emails and phone calls to determine an amenable date and time for everyone. What is a busy person to do?

Enter online meeting planning tools. They can be easily accessed online, and most are free for the basic version. You simply enter the meeting participants’ email addresses, and an email is sent to them about your meeting. Attendees can respond with their availability, and you can choose an appropriate time for everyone without the hassle of multiple email exchanges.

There are many online meeting planning tools, and here are a few of the more popular ones:
         SetAMeeting.com (SAM)  http://www.setameeting.com/
         Needtomeet  http://www.needtomeet.com/
         Doodle  http://doodle.com/
         TimeToMeet  http://www.timetomeet.info/
         When is Good  http://whenisgood.net/

So the next time you need to organize a meeting, try one of these tools. And even if you don’t need them for business purposes, you might find these tools convenient for arranging a personal event, like a night out with friends. I know I plan to use one to schedule my next book club gathering. Happy meeting!

 
Jill Sciulli (@jillsciulli)

David Grady’s Conference Call: A Cautionary Tale

I found this hilarious YouTube video of David Grady performing at his company’s employee talent show. He gives his impression of a typical conference call. I’m sure everyone can relate. Check it out!

While PGi can’t ensure the politeness or promptness of your conference call participants, we can offer some helpful tips for running a successful audio conference call. Let us help you with your next meeting!

 
Jill Sciulli (@jillsciulli)

Work from Anywhere: Because I Want to Help My Employer, the Economy and the Environment

According to a report from the Council of Economic Advisers — Work-Life Balance and the Economics of Workplace Flexibility (PDF) — published in March 2010, many companies overlook the benefits of implementing flexible workplace policies for their employees. Flexible workplace arrangements can include job sharing, phased retirement of older workers, and telecommuting. These practices allow workers to continue making productive contributions to the workforce while also attending to family and other responsibilities.

According to the report, flexible workplace policies can be linked to improved recruitment and reduced turnover, increasing the productivity of a company’s workforce and its overall bottom line. These practices are also associated with improved employee health and decreased absenteeism, a major cost for employers. The report suggests that if more firms would adopt these practices, then society as a whole would benefit, in the form of reduced traffic, improved employment outcomes and a more efficient allocation of workers to employers.

I’m lucky to work for a company that embraces these practices, primarily by way of telecommuting, in both the types of products we sell and the human resources policies that have been instituted. I can attest personally that flexible workplace arrangements have made a huge difference in my productivity and happiness as an employee. Does your company have these types of policies and how have they made a difference to you?
 
Jill Sciulli (@jillsciulli)

Reasons to Work from Anywhere: Got to Get the Kids to Summer Camp!

EDITORIAL NOTE: Coming to an office is important, but sometimes telecommuting gives you that extra ‘quietness’ to be productive or the flexibility to meet deadlines without wasting time sitting in traffic. Here are some reasons why the PGi Blog Team thinks the ability to work from anywhere is crucial in today’s world!

Summer….it’s a time to relax, enjoy the pleasant weather, sit on the deck with a cold one and listen to nature. Well, maybe on TV or in the movies. For me, summer is a time of constant motion as I shuttle my children from one location to another. As it turns out, summer is more stressful for working parents with young school-aged children than the rest of year. Trying to find suitable activities and child care for the summer break can be a job unto itself. My husband and I usually opt for a combination of camp and grandparents to get us through the summer months.

With the kids at summer camp, not only are there ubiquitous forms to complete, large checks to sign and endless supplies to buy, but there are the hours spent in the car as I drive each person to the place they need to be that day. Luckily, I can rely on my laptop, phone and tools like audio and web conferencing to stay connected to the office, even while I’m in traffic or the carpool line at camp. The ability to work from anywhere eases the stress of summertime because I can do my job and still be a good mom. And perhaps as summer winds down and school resumes again, I’ll have an opportunity to work from home, and finally get the chance to enjoy that deck, even if it’s with my laptop and phone, instead of a cold one.

 
Jill Sciulli (@jillsciulli)

Favorite Things: Meeting Agenda Templates

We all know that one of the best ways to manage a meeting is to provide an agenda. (For more information on the importance of meeting planning, see Alicia Facklam’s Anatomy of a Successful Meeting – Part 1: Planning post.)

Did you know there are templates available to help you create an agenda for your meeting? I didn’t. Well, at least not until today, when I stumbled across these templates on the Microsoft Office web site. There are templates for different types of meetings and in various formats (Outlook, PowerPoint, Excel, Word). They are easy to use…just download a template, fill it in and send it to your meeting guests. So no more excuses! Get your template and make your meetings more efficient today.

 
Jill Sciulli (@jillsciulli)

Poll: What is your favorite way to “green” your business meetings?

 
Jill Sciulli (@jillsciulli)

Earth Day Gifts

I awoke today to the sound of my daughter happily chirping “Happy Earth Day, Mom!” She was so excited, as she tends to be on every holiday/pseudo-holiday because she thinks she is going to get a celebratory gift for the occasion. And she will get a gift today, although not the kind she can hold in her hand or store away in her closet.

Because I worked from home today and didn’t drive the 38 miles it takes get to and from the office, I saved the planet from 40 lbs. of CO2 emissions. In the scheme of things 40 lbs. probably doesn’t amount to much, but every little bit helps…right? And when you count the other green things I do for my family – recycling waste, using non-toxic household cleaners, bringing my own bags to the grocery store and buying locally produced food – it starts to add up.

So today, dear daughter, I am giving you the gift of a greener Earth. And although you can’t unwrap it or play with it, I do hope that, if not today then one day, you can appreciate it.

 
Jill Sciulli (@jillsciulli)

Poll: Meeting Sites for the Home-Based Worker

These days more and more people are working out of their homes. While it’s true that most conversations can be held using audio and web conferencing, sometimes it is necessary to meet face-to-face. But with pets, children and a sink full of dirty dishes, it isn’t always appropriate to invite someone to meet at your house. You need an alternate location. Take the poll below and tell us where you like to have your meetings.

 
Jill Sciulli (@jillsciulli)

Poll: Multi-Tasking

I got caught! While on a conference call on Friday, I was reading my email instead of paying attention to the matter being discussed. Of course, someone said “Hey Jill, what do you think?” Embarrassed, I promptly muttered “Oh, I’m sorry. What was the question?” I guess we all multi-task while participating in conference calls.