You probably know what it’s like to have a meeting that makes you feel worse after it’s over, as though you’ve accomplished less for attending than if there had been no meeting at all. You aren’t clear on your next steps, attendees are frustrated, communications were cloudy, tense, or worse, or maybe even some of the primary stakeholders weren’t even in attendance. How do you overcome what just happened and preserve relationships? Do you meet again, continue to take up more valuable time, or suffer in silence with questions and confusion, potentially delaying projects and eroding relationships?

Communicate, but don’t challenge
If you are encountering a person in a meeting who demonstrates behavior patterns that are perpetually distracting or disruptive, it’s not usually the wisest idea to challenge him or her directly as this will typically place them in a defensive posture and tends to escalate matters. However, not addressing the issue at all can be frustrating for the rest of the team, so focusing on the behavior rather than the person is generally a satisfactory middle ground to begin positive conversations. Suggesting improvements to the process that can structure the conversation or changing the format for attendee contribution from verbal to written ones such as interactive chat or asking attendees to use iMeet’s Evernote collaboration feature are just two ways you can diffuse an overbearing attendee.

Also, use common sense, common courtesy and common meeting ground rules as a neutral “judge”—some of these would include “only one person talks at a time,” “all viewpoints are valid,” and “meetings start and end on time unless all attendees agree otherwise.